In that situation, those extra tabs at the end of the lines must be removed. This is shown by opening the text file in an application such as TextWrangler (the tabs show up as triangles): Unfortunately, when exported from Microsoft Excel as a tab delimited text file, Excel still treated the columns as if they did contain information. Lastly, columns F and G look like they are not in use, but at one stage they did contain data but the information was removed manually. In this instance, column B should be removed. Similarly, column B is completely blank, but so far as InDesign is concerned, it is a field that has no field name, and just has blank records. The Surname field (D1) is missing its field name. When creating a database for a Data Merge, all of the fields in the header row MUST be named. This relates to a field name in the header row being missing. The following errors can occur when selecting (or updating) a data source: The selected data source has one or more empty field names. It’s not an exhaustive list and doesn’t go into issues that can arise when dealing across languages and alphabets, but should be enough for most users to identify the fault and prepare a solution. ![]() So today’s post covers the common error dialog boxes one might expect to find during a Data Merge and how to fix the faults. What I have noticed is the lack of resources when things do NOT go according to plan, namely troubleshooting the error dialog boxes that can pop up and leave users bewildered. See also: New Data Merge and Database Publishing Title at For those who do not use Data Merge as frequently, the help page on the Adobe website offers enough information to get started with Data Merge, and there are plenty of video tutorials online to create a basic Data Merge. If the barcode has white horizontal lines, modify the spacing.Īdjust the spacing until it reaches the desired size square without spacing.Working with the Data Merge feature of Adobe InDesign is something I do often. Highlight the encoded data and select the IDAutomation2D font.ġ1. In the Change to, enter ~b~k for return and line feed.ġ0. In the Find what box, enter _r_r or the replacement character used from Excel. Check the Preview check box within the InDesign Data Merge box.ĩ. Drag the merged source field to the text field.ħ. On the left panel of InDesign, drag a text field onto the document.Ħ. ![]() Select Window - Utilities - Data Merge.ĥ. NOTE: SUBSTITUTE is used twice to convert the return and the line feed to _r or character of your choice, preferably a character that is lowercase and will not be displayed in the InDesign report.ģ. We need to replace the characters so that the CSV file is able to maintain all encoded data rows. After installing the package, importing the VBA, and encoding the data, use the SUBSTITUTE function to convert the carriage return CHAR(13) and line feed characters CHAR(10) to visible characters prior to saving the file as a CSV. This InDesign solution picks up after Step 9 of the Data Matrix VBA in Excel solution.ġ. With IDAutomation's tutorial steps, this solution is designed to work with all IDAutomation 2D Font Packages and the Excel Native Generator Font/Font Encoder solution. ![]() Save the file as a CSV and perform a data merge. The IDAutomation VBA Macros is a free font encoder that encodes data for Excel and Access.īecause IDAutomation does not have an encoder that works directly in InDesign, use IDAutomation's VBA font encoder to format the data in Excel. After the data passes though the font encoder, it is referred to as encoded data. IDAutomation VBA Font Encoder (included with the Data Matrix Fonts)Ī barcode font is a file that displays a barcode in text format.Ī font encoder is formula inside of an add-in, plug-in, or source code that performs a calculation to convert data into a format that the barcode font can understand. IDAutomation Data Matrix Font & EncoderĢ. This solution explains how to create Data Matrix barcode in InDesign using the:ġ.
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